Venues for hire

Melton City Council has a range of venues for hire.  Select a venue below to find out information on the facilities available, venue capacity, how to book and other information.

Please note: 10 business days notice for all venues and 3 business days notice for bookings within our libraries is required.

Our venues are suitable for a wide variety of purposes including meetings, birthday parties and other special events.

 

Casual hire

We are accepting Casual Hire Applications up until 31 December 2022 for use of Community Facilities via our online bookings site.

Applications will be reviewed, and you will be notified with the outcome within 3-5 business days. Please be advised filling out a casual hire form is not confirmation of your booking request.

Alcohol permitted at selected venues, subject to application approval.

There will be additional requirements in place when utilising a Melton City Council community facility to ensure COVID safe practices are followed.

Library room hire

If you'd like to book a library room for a one-off occasion please check if it is available via Venue Availability Calendar.

For information on room capacity and pricing:
Caroline Springs Library & Learning Hub
Melton Library & Learning Hub

Then, complete the casual library room hire enquiry form.

Please note: this is not a booking, one of our staff will be in contact to finalise arrangements.

Ongoing hire

Annual Expression of Interest for Council Facility Allocation 2022

Expressions of Interest (EOI) for Facility Allocation for ongoing use of Council’s community facilities in 2022 are closed for First Round applications.

We are accepting Second Rounds applications which will not be processed until all First Round applications have been allocated. 

Interested community groups, small businesses and community agencies are invited to apply for ongoing use of Council’s community facilities throughout 2022.

Our facilities are suitable for a variety of activities including, meetings, workshops, seminars, active and passive programs, and presentations, accommodating between 6 – 118 guests under current Victorian State Government restrictions which may be subject to change during 2022.

HOW TO APPLY

Applications now open for Second Round applications.

All ongoing hirers are required to submit an EOI for facility allocation, to secure bookings for 2022.
Fill out all required information for EACH new and existing program requiring use of Council’s community facilities.

To submit an EOI, follow the steps below.

  1. View 2022 External Application for Council's Community Facility Allocation form
  2. Fill out all required information for each new and existing program requiring use of Council’s community facilities.
  • This means you will need to fill out the form more than once if you have multiple programs you wish to register an EOI for.
  • Please only submit an EOI for ongoing programs (minimum of 6 occurrences per calendar year).
  • You are required to fill out the attached 2022 calendar with your requested dates and submit it with your application.   Your calendar will not be accepted by separate email as it is required to be uploaded to your application. View 2022 Calendar(XLSX, 25KB)
  • Please ensure you indicate the room in the Facility you wish to hire in your application (under comments section) and on the 2022 Calendar.
  • For example, Community Room 1, Community Room 1 and 2.
  • You will be required to provide your Certificate of Currency (Public Liability Insurance with minimum coverage of $20million with valid dates) and Certificate of Incorporation if you are a Community/Not for Profit group.

3. Bookings will be accepted in 30 minutes increments only. For example: 8:00am until 8:30am (30 minutes), 8:15am until 9:45am (1.5 hours).

How Covid-19 restrictions imposed by the Victorian State Government will affect ongoing hire bookings.
Melton City Council community facilities operate in line with Victoria State Government Covid-19 restriction advice. During periods of mandatory lockdown, hirers will not be charged by Melton City Council for cancelled bookings as a result of a lockdown. Melton City Council is not responsible for loss of bookings or associated third party costs incurred by hirers due to mandatory lockdowns enforced by the Victoria State Government. The hirer may liaise with the relevant Council officer to organise an alternate time for their cancelled booking.

Paper based applications no longer accepted.
Melton City Council no longer accepts paper-based ongoing hire application forms. Only digital application forms will be accepted. If you need assistance to complete a digital application form, please contact the Community Activation and Learning Team at venues@melton.vic.gov.au.

Some community groups may be eligible for special consideration(PDF, 157KB)

For further enquiries please contact our Venues Team via email venues@melton.vic.gov.au

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