Building

Download: 2024-2025 Building Fees and Charges(PDF, 160KB)

• Report and Consent - Part 5 Dispensation

Information to be included with your application:

For all applications:

• Cover Letter addressing all the relevant siting matters as per Ministers Guideline MG-12 Siting and Design of Single Dwellings - where applicable
• Provide complete details clearly showing the extent of non-compliance with the Building Regulations (2018)
• Architectural drawings clearly showing the existing and proposed conditions, and dimensions and setback that are relevant to the application (highlighted as necessary).
• Provide Developers Consent/Approval and endorsed drawings (where applicable)
• Current Full copy of Certificate of Title and Plan of Subdivision, including any covenants or 173 agreements listed on the Title.
  If listed on the Certificate of Title:
    - Copy of the Memorandum of Common Provisions (MCP)

Advertising to affected adjoining property owner(s): 

Download: Fact Sheet - Part 5 Report & Consent advertising(PDF, 216KB)

• Council MUST be satisfied that advertising to the affected adjoining property owner(s) have been carried out in accordance with the Building Act 1993; this includes meeting the obligations of Minister’s Guidelines MG-03 – Involvement of adjoining owners in siting appeals.
• You are required to submit to Council:
  • Signed Adjoining Property Owner(s) Comments(DOCX, 47KB) from the affected adjoining property owner; and
  • Architectural drawings signed by the affected adjoining property owner.

• If the affected adjoining property owner(s) do not respond within 14 business days from the date of service of the advertising material, you must provide to Council a signed Statutory Declaration(PDF, 227KB) confirming that the affected adjoining property owner(s) did not provide a response to the advertising material; along with supporting documents as listed below:

• Provide a photo of the registered envelope post as evidence of service.
• Copies of all documents served on the affected adjoining property owner(s)  

• If a planning permit is required, provide planning permit and endorsed plans accordingly.
    
• For Regulation 87 applications:
  • Statutory Declaration advising the outbuilding will not be used for habitable purposes and the construction of a dwelling will begin within 12-months.
      
• For Regulation 74A, 86A & 86B applications:
  • Statutory Declaration advising that the Small Second Dwelling will not be used for any other purpose, including will not be used as a Class 1b (Boarding house, guest house, hostel, or the like) or for commercial purposes. 
      
• For Regulation 74, 74A, 75, 78, 79, 80, 81, 82, 83, 84, 89, 90, 91 and 93, 94, 95, 96 applications:
  • You will need to download, complete and submit the Adjoining owners’ signed consent form to the development with signed drawings. 
      
• If Adjoining Owners’ do not respond within 14 working days from date lodged and sent, provide a Statutory Declaration with supporting documents as listed on the Statutory Declaration document.
    
• For Regulation 89 applications (and possibly Regulation 74A, 86B & 92 as applicable):
  • Approval for the proposed development to be obtained from the Traffic and Transport Team of Melton City Council.  For Regulation 74A, 86B & 92, if required, the Building Team will lodge an internal enquiry with the Traffic and Transport Team to determine if consent is required or not.
       

Please note: some application will require internal and external referrals for comment on the proposed development and if support is not given, the application may be refused.

Where insufficient information has been provided a request for further relevant documents may be sought. Failure to provide further information may result in refusal of the application.

It is the responsibility of the applicant to justify why a variation to the building regulations should be approved by Council. Where the applicant provides no comment on the Ministers Guidelines or does not justify why a variation is appropriate in accordance with the guidelines the application will be refused.

Design Considerations
Council may refuse to consent to a design which does not comply with Ministers Guideline MG 12 for siting matters. Applicants will need to be fully aware of these guidelines to avoid refusal of the report and consent application. This includes comment on the Neighbourhood Character Objectives where applicable.  Applications must be accompanied with supporting information to demonstrate that the guidelines have been considered and met by the design of the work.

Copies of the building legislation and Minister’s guidelines are available on their website - vba.vic.gov.au. 

Apply for Report and Consent

Follow these steps to apply: 

• Sign In or First Time User will need to register to submit an application
• Click on Applications and Registration
• Click on Building Services
• Click on Report and Consent
• Click on Report and Consent - Part 5 Dispensation
• Complete Customer Request Management Entry Form, Upload required documents, Process payment

Apply for Report and Consent

Forms

• Fact Sheet - Part 5 Report and Consent advertising(PDF, 216KB)
• Ministers Guideline - MG-03
• Ministers Guidelines MG-12
• Adjoining Property Owner(s) Comments form(DOCX, 47KB)
• Statutory Declaration(PDF, 227KB)  

To lodge any of the below forms, you can submit your documents and any associated payments online. 

For all current fees refer to: 2024-2025 Building Fees and Charges(PDF, 160KB)

• Application for Council Report and Consent (Part 5) Dispensation - Fees Apply (refer to Report and Consent Requirements above for further details)
• Application for Council Report and Consent for Protection of the Public (Reg. 116) - Fees Apply
• Application for Council Report and Consent to Build on Land Subject to Flooding (Reg. 153) or Designated Land (Reg. 154) - Fees Apply
• Application for Occupancy Permit for a Place of Public Entertainment and/or Prescribed Temporary Structure - Fees Apply
• Property Information Request (One Property per Application) 51(1), 51(2) or 51 (1,2) - Fees Apply
• Request for Copy of Domestic Building Permit Documents (including house plans) - Fees Apply
• Request for Copy of Commercial Building Permit Documents - Fees Apply
• Section 30 Building Permit Lodgements - Fees Apply
• Register your Swimming Pool/Spa - Fees Apply
• Upload Certificate of Compliance (Form 23) - Fees Apply
• Certificate of Occupancy/Final Inspections - Nil Fee
• Notification of Building Surveyors (Section 80) Lodgements - Nil Fee
• Building Permit - Variations - Nil Fee 

Festivals and public events add fun and vibrancy to our diverse municipality. If you are planning a public event (on Council owned land or Privately owned land), you may need a Place of Public Entertainment Permit (POPE) and/or siting approvals for Prescribed Temporary Structures.  These approvals help Council ensure your event will be safe and enjoyable for everyone involved. 

Depending on the event, and its size, other approvals may be required.  For more information and advice on hosting a public event in the City of Melton, contact our Building team via email: building@melton.vic.gov.au or call 9747 7200.

To apply for a POPE Permit and/or siting approval for Prescribed Temporary Structures, follow these steps:

1. Download and complete the Application for an Occupancy Permit for a Place of Public Entertainment (POPE) and/or Prescribed Temporary Structure form(PDF, 335KB)
2. Login to Melton City Council Community Portal, Click on Applications and Registrations, Building Services, Application for an Occupancy Permit for a Place of Public Entertainment (POPE) and/or Prescribed Temporary Structure
3. Complete the online Application
4. Upload all relevant documentation including the completed Application for an Occupancy Permit for a Place of Public Entertainment (POPE) and/or Prescribed Temporary Structure document
5. Pay applicable Fee 
     

Occupancy permit conditions

Safety Officers

Safety officers must attend the place of public entertainment to provide for the safety of the public. They are responsible for: 

• operating fire safety elements, equipment and systems 
• establishing and operating evacuation procedures 
• maintaining safety barriers and exits 
• provide and maintain facilities, services and essential services required for the event
• engagement with emergency services
    

Your Responsibilities

As permit holder you must: 

• exclude the public from unsafe areas
• designate passageways or paths of travel to exits, and keep these designated passageways, paths and exits free of stored materials that could otherwise impede egress
• ensure public toilet facilities and drinking water is available and in suitable condition and locations
• provide any proposed additional firefighting equipment to surrounding areas
• Maintain and regularly inspect Prescribed Temporary Structures before, during and after the event to ensure they remain structurally adequate in accordance with the approved design, and to implement emergency procedures in the event of adverse weather conditions (i.e. high winds, extreme rain, bushfire, etc) that may exceed the design limitations of the Prescribed Temporary Structures calculations
    

When should I apply for a POPE Permit and/or Prescribed Temporary Structure

All applications must be lodged and paid for with Melton City Council not less than 6-weeks before the intended start of the event.

This means you need to start planning the event well in advance (recommended 6-12 months in advance for most event) to ensure all documentation is prepared to a standard that adequately ticks off all the requirements to make the application process as smooth as possible.

If you are proposing a new house or have an adjoining neighbour constructing a new house/extension, it is important to know and understand the overlooking provisions of Victorian Building Regulation 84. 

Visit: Overlooking Provisions webpage for information.  

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